POST OF ASSISTANT MANAGER ( PROCUREMENT) IN THE MINISTRY FOR FOREIGN AND EUROPEAN AFFAIRS

Reference Number:  , Press Release Issue Date: Sep 15, 2020
 


1. The Director for Corporate Services, Ministry for Foreign and European Affairs, invites applications for the post of Assistant Manager (Procurement) in the Ministry for Foreign and European Affairs.

 

 

Terms and Conditions

 

2.1       This appointment is subject to a probationary period of six (6) months.

 

2.2       During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for the Public Services to be eligible for confirmation of appointment.

 

2.3       The salary for the post of Assistant Manager (Procurement) for those applicants entering into the grade under the eligibility provisions of paragraph 4.1(a) or (c) is Salary Scale 12, which in the year 2020 is equivalent to €18,142 per annum, rising by annual increments of € 354 up to a maximum of €20,266.

 

2.4       An Assistant Manager in Salary Scale 12 will progress to Scale 11, which in the year 2020 is equivalent to

€19,350 per annum, rising by annual increments of €375.17 up to a maximum of €21,601, on attainment of the MQF Level 5 Diploma referred to paragraph 4.1 (b), in not more than two (2) years from the date of appointment, in failure of which, appointment would be relinquished.

 

2.5       An Assistant Manager who satisfies the eligibility provision of paragraph 4.1 (b) will be placed in Salary Scale 11, which will progress to Scale 10 (€20,603x €407.67 - €23,049) in the year 2020 on completion of three

(3) years' service in the grade in Salary Scale 11, subject to satisfactory performance.

 

2.6       Upon appointment, appointees would be requested to renounce to any other application/s currently in process within the Public Service which is / are pending at the time of theis appointment, without prejudice to SAAC calls ( including Assistant Directors).

 

2.7       Lateral applications by public officers who already hold an appointment in the same grade/position being advertised are allowed only if the area of specialisation of the vacancy is different to the one held by the applicant and requires a specific related qualification as an eligibility requirement, which the applicant must satisfy.

 

a.         Appointees within the Managerial/ Officer/Practitioners streams must have served in their current post, and are to serve in this post for a minimum of two (2) years before applying laterally. This is not applicable for promotion purposes , subject to the pertinent eligibility criteria.

b.         All other officers must be confirmed in appointment, and if appointed are to serve in this post for a minimum of two (2) years, before applying laterally. The latter condition is not applicable for promotion purposes.

 

2.8       It will not be possible to request a transfer before a two (2) year period from date of appointment. On the lapse of a two (2) year period, appointees may only be transferred at own request to carry out duties elsewhere in Procurement , subject to availability of vacancies and the exigencies of management.

 

2.9       The result will be valid for a period of two (2) years from the date of publication.

 

 

Duties

 

3. The job duties for this post of Assistant Manager ( Procurement) may be viewed in Annex A attached to this Circular.

 

 

Eligibility Requirements

 

4.1       By the closing time and date of this call for applications, applicants must be:

 

Public Officers, or Public Sector employees performing duties in the Malta Public Service, or RSSL employees, who are confirmed in their current appointment. Public Officers who are on loan/detailed with/deployed with/on attachment to Public Sector organisations may also apply;

 

AND

a.         In possession of a recognised Diploma (MQF Level 4), or a recognised comparable qualification in Procurement or Finance or Business or Management or a recognised comparable qualification;

OR

b.         In possession of a recognised qualification at MQF Level 5 (subject to a minimum of 60 ECTS/ECVE credits, or equivalent, with regard to programmes commencing as from October 2003) in Procurement or Fianance or Business or Management or a recognised comparable professional qualification.

OR

c.         In possession of two (2) subjects at Advanced level and three (3) subjects at Intermediate Matriculation Level, or a recognised comparable qualification.

 

Successful candidates who are in possession of a recognised MQF Level 4 (Diploma or two (2) subjects at Advanced level and three (3) subjects at Intermediate Matriculation level, or a recognised comparable qualification) in the areas highlighted in 4.1 (a) or (c), shall enter as Assistant Manager (Salary Scale 12). On appointment, appointees will bind themselves to successfully complete  a recognised qualification in a related area at MQF Level 5, in not more than two (2) years, to progress to Salary Scale 11, infailure of which they would relinquish their appointment. Upon possession of a relevant MQF Level 5, as indicated in paragraph

4.1       (b), in related areas such officers shall progress to Assistant Manager (Salary Scale 11). All other progressions shall be in accordance with the provisions enshrined in the document entitled 'Working Conditions for Officers within the Managerial Stream for Qualified Personnel'.

 

4.2       Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.

 

Moreover, candidates who have not yet formally obtained any of the qualifications as indicated in paragraph 4.1

(a) to (c) will still be considered, provided that they submit evidence that they have obtained the qualifications in question, or successfully completed the necessary ECTS/ECVET credits, or equivalent, taken as part of a

 

higher recognised MQF level programme of study, as required in the aforementioned eligibility criteria, by the closing time and date of the call for applications.

 

4.3       Furthermore, candidates who have not yet formally obtained the qualification specified in paragraph 4.1 (a) or else as indicated in paragraph 4.2 will still be considered provided that they submit evidence that they are in the final phase of their course leading to such qualification. Such appointees must be approved for the award of such qualification by the 31st December 2020. If the stipulated deadline for the attainment of such qualification is not met, the appointment will be , ipso facto, automatically terminated.

 

4.4       To determine the comparable level of responsibility  of Public  Sector employees currently performing duties in the Public Service and RSSL employees to the level of responsibility required of Public Officers applying for this position, the Selection Board should invariably and formally consult the Director/HR Manager responsible for the respective Public Sector entity.

 

The current arrangement, whereby Public Sector employees performing duties in the Public Service remain on the books of the respective entity, shall continue to apply in the case of Public Sector employees who are selected for the post, subject to the consent of the entity. RSSL employees selected for this post will have their employment with RSSL ipso facto terminated following the successful completion of the probationary period.

 

4.5       Applicants must be eligible to take up their due appointment, in terms of 4.1 to 4.4 above, not only by the closing time and date of this call for applications but also on the date of appointment.

 

4.6       Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below)

 

 

Submission of Supporting Documents

 

5.1       Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal (https://recruitment.gov.mt).

 

5.2       Original certificates and/or testimonials are to be invariably produced for verification at the interview.

 

 

Selection Procedure

 

6.1       Eligible applicants will be assessed by a selection board to determine their suitability for the post. The maximum mark for this selection process is 100% and the pass mark is 50%.

 

6.2       Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 to 4.5 , have proven relevant work experience .

 

 

Submission of Applications

 

7.1       Applications are to be submitted, for the attention of the Director for Corporate Services, Ministry for Foreign and European Affairs, through the Recruitment Portal only (https://recruitment.gov.mt). Applications are to include a Curriculum Vitae (which should include a list of qualifications held by applicant), and an updated Service and Leave Record Form (GP47) which has been issued not earlier than one (1) month from the date of application, in PDF format, which are to be uploaded through the Portal. In the case of Public Sector performing duties in the Public Service and RSSL employees, these are to present record of any period of work on reduced hours or on a part-time basis, their unpaid leave including unpaid sick leave and /or any  periods of  absence from duties, and any records of any disciplinary action that may have been taken (in the absence of which it will be understood that no disciplinary action was ever taken). In the case of Public Sector employees performing duties in the Public Service, they are also to produce confirmation from the DCS/DPM of the ministry where they are performing duties, that they are officially performing duties in such Ministry. The closing date of the receipt of applications is 13.30hrs (Central European Time) of Monday 28th September, 2020. A computer- generated  email  will  be  sent  as  an  acknowledgement  of  the  application.            Further details concerning the submission of applications are contained in the general provisions referred to below.

 

7.2       It is the responsibility of the applicants not to leave until the last thirty (30) minutes for submission of their application.

 

7.3       Applications which are received after closing date and time (i.e. late applications) are not allowed.

 

7.4       Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the latter, to submit any incorrect or incomplete documents.

 

 

Other General Provisions

 

8. Other general provisions concerning this call for applications, with particular reference to:

 

applicable benefits, conditions and rules/regulations;

reasonable accommodation for registered persons with disability; submission of recognition statements in respect of qualifications; publication of the result;

the process for the submission of petitions concerning the result; access to application forms and related details;

retention of documents,

 

may be viewed by accessing the website of the People and Standards Division (https://recruitmentintra.gov.mt/generalprovisions/GeneralProvisionsEN.pdf) or may be obtained from the Corporate Service Directorate, Ministry for Foreign and European Affairs, 331, Allied House, St. Paul`s Str, Valletta. These general provisions are to be regarded as an integral part of this call for applications.

 

 

The website address, telephone number and email address of the receiving Department/Division/Directorate are www.foreignandeu.gov.mt, 0356 2204 2323 and recruitment.mfea@gov.mt.

 




 

 

 

 

 

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